Job details

California College of the Arts
  • Position Number: 1209344
  • Location: Oakland, CA
  • Position Type: Academic Administration


Academic Partnerships Project Manager: Architecture and Design Divisions
California College of the Arts



The mission of Academic Affairs is to support faculty and academic staff in their efforts to educate students to shape culture through the practice and critical study of art, design, architecture, and writing. The academic administration is dedicated to improving educational resources across the college and working closely with faculty, program chairs, instructional support areas, and the Student Affairs staff to enhance student learning.

Academic Affairs is composed of a central leadership office and four academic divisions: Architecture, Design, Fine Arts, and Humanities & Sciences. The staff in each division work collaboratively to address operational and curricular challenges that impact Academic Affairs administration.
Academic Affairs is hiring an Academic Partnerships Project Managers (APPM). The AAPM provides support across two divisions, Architecture and Design.

The APPM manages the implementation of gifts/grants from external and industry partnerships, and provides administrative support that includes: research assistance, budget planning, scheduling meetings and travel, as well as event planning and management.

The APPM works closely with the academic deans and the Office of Advancement to facilitate and support the fundraising, partnership, and sponsored studio cycle from initial conception through completion and final reporting. These partnerships aim to enhance the curricular and professional experience of our students and faculty, further establishing CCA as a global leader of art and design education. The APPM serves as a key liaison between academic and administrative departments at the college and collaborates with other college partners to ensure the success of our internal and external partnerships. The APPM serves as an institutional ambassador when interfacing with external partners, maintaining a level of professionalism in all interactions that is aligned with the college's mission, culture and values.

The APPM works directly with internal and external college partners, as well as other key stakeholders to ensure deliverables are met within the applicable scope and budget and terms of funding/partnership agreements. The APPM will coordinate with internal departments to ensure all aspects of each project are compatible and will hire and supervise work study students as needed to assist with project and event needs. The APPM may also work with faculty and students to coordinate curricular operations and events connected to these initiatives by providing targeted administrative support.

MAIN RESPONSIBILITIES

Project Coordination & Student Support - 30%
  • Manage assigned project logistics.
  • Confirm outcomes with Faculty Lead and help ensure timely delivery.
  • Liaise with Facilities and Operations for event and exhibition support.
  • Coordinate student transportation to offsite locations for research and/or presentations.
  • Schedule space for presentations/meetings; secure on campus storage for prototypes.
  • Confirm student access to digital media/printing.

    Budget Management and Vendor Relations - 20%
  • Monitor and manage restricted funds and project budgets as assigned.
  • Gather and prepare analytical information, budget planning, and closing reports for key stakeholders.
  • Process purchase requisitions for instructional/studio materials, supplies, vendors, independent contractors, catering, and speaker fees.
  • Request & ensure payments to vendors, faculty, and staff.
  • Coordinate equipment acquisitions and inventory with ETS and/or Shops (i.e. laptops, 3D printers, tablets).

    Event Planning & Support - 20%
  • Lead or assist in logistical planning and implementation for events (exhibitions, presentations, receptions, etc.). Support may include onsite event management and event wrap-up. Liaise with appropriate college partners as needed.
  • Reserve rooms for events/collect assets and post event listing.
  • Work with designers for program-based marketing and communications collateral.

    Communication & Documentation - 10%
  • Liaise with Marketing and Communications Office and provide access to video/stills/text descriptions from student projects. Ensure collateral are within scope/parameters of Non-Disclosure Agreement with external partners.
  • Coordinate communications across Academic Affairs and Advancement, trafficking and managing current external and internal partnerships
  • Promote industry/external engagements through social media
  • Create and manage calendar of external partnerships shared with Academic Affairs staff, Faculty, and Chairs.
  • Schedule and compile documentation of all external engagements, ensuring they are posted on the Industry Partners website, the CCA website, and other places as directed by the academic deans.
  • Revamp and update industry.cca.edu

    Project-Related Administrative support to the Dean - 15%
  • Support Dean-driven initiatives with Advancement involvement.
  • Lead support in organizing Communications campaigns for internal and external audiences, including newsletter development.
  • Perform partnership related research as needed for Deans.
  • Other duties/special projects as assigned by Academic Affairs.


    Supervision - 5%
  • Recruit, hire, train, and supervise work study students.

    MINIMUM QUALIFICATIONS
  • 2+ year of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience at higher-ed art and design institutions
  • BA/BFA/BARCH degree preferred with stronger preference for one of the areas represented at CCA
  • Should embrace working in a diverse community of staff, faculty and students.
  • Excellent written and verbal/interpersonal skills with an ability to interact with high profile partners.
  • Excellent organizational and time management skills; competent with multitasking, prioritizing, and sustaining focus amidst frequent interruptions
  • Experience with social media and event coordination
  • Able to follow direction with minimum oversight and work independently as needed
  • Ability to exercise sound judgment and resolve diverse problems
  • High level of attention to detail
  • Ability to handle sensitive, confidential matters with discretion
  • Familiarity with and ability to apply technological innovations
  • 2 + years event planning experience
  • Competence in Adobe Photoshop and Indesign, MS Office Suite, Google Apps, Excel and data entry required.

    PREFERRED
  • 3-4 years of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience at higher education art and design institutions

    Location
    San Francisco

    Additional Locations

    Application Instructions
    Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.

    Application Deadline
    For staff positions, screening begins immediately and continues until the position is filled.

    EEO Statement
    As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.

    We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.

    California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.

    Questions?
    Please address any questions to hr@cca.edu.


    For full application instructions and position description, visit: https://cca.wd5.myworkdayjobs.com/en-US/CCA





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