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Boston University
  • Position Number: 3955940
  • Location: Boston, MA
  • Position Type: Business and Financial Management


ADMINISTRATIVE COORDINATOR, Digital Learning and Innovation (23500403970228)

Tracking Code: 23500403970228

Job Description
The Administrative Coordinator reports to the Director of Finance and Operations and provides advanced administrative support to other departments and staff within the Digital Learning and Innovation Office at BU. We are a fast past office working to support faculty at BU and looking for someone who has high level office support, basic accounting skills, can balance competing priorities, organized, and has excellent verbal and written communication skills.

  • Schedule and coordinate meetings, workshops, and events either in person on Zoom, order catering, arrange room setup, assist with registration and day of logistics for Directors and their staff.
  • Take meeting minutes and draft debrief reports as requested.
  • Order and track purchases in procurement by creating PO#s, disbursements forms, submitting ISRs, FSRs, setting up Vendors, pay speaker fees and travel as necessary, and process Journal Entries by working with the Director of Finance and Operations.
  • Follow up on all orders to ensure accurate and efficient budget reporting on all purchases.
  • Use a P-Card to post open positions in periodicals as selected by Directors.
  • Hire and approve payroll for student employment.
  • Coordinate and implement announcements and advertising of groups events after consulting with unit Directors and Communication Manager, including but not limited to posting events on websites, sending messages to email lists, creating registration forms etc.
  • Update the groups websites with basic content and create new project pages when necessary using WordPress.
  • Back up Administrative Assistants.
  • Other office duties as needed.


Required Skills
  • Bachelor's Degree and three to five years of related work experience required.
  • Experience in office purchasing and understanding of business accounting process.
  • Experience in SAP, MailChimp, Qualtrics, and WordPress for website maintenance a plus.


Please note all newly hired staff and faculty will need to be in compliance with Boston Universitys COVID-19 Vaccination and Booster Requirement within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions). For further information on the Universitys response to COVID-19, please visit the COVID-19 Resources site.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.


Job Location: BOSTON, Massachusetts, United States
Position Type: Full-Time/Regular
Salary Grade: Grade 46

To apply, visit https://bu.silkroad.com/epostings/submit.cfm?fuseaction=app.jobinfo&jobid=311772&company_id=15509&version=1&source=ONLINE&jobOwner=1018629&aid=1







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